Job Description

Job Summary:

Job Description:

The Executive Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures that projects are organized deadlines are met communication flows effectively and leadership is equipped with everything needed to achieve strategic goals.

Essential Job Duties & Responsibilities:

Job Duties & Responsibilities:

• Coordinate and manage executive-level projects ensuring timelines deliverables and objectives are met.
• Serve as the primary point of contact between executives internal teams and external partners.
• Prepare reports meeting materials presentations and project documentation.
• Track project progress identify potential risks or delays and escalate issues when necessary.
• Schedule and coordinate meetings conference calls and events for executive leadership.
• Maintain organized project files documentation and task lists.
• Assist with strategic planning by gathering data conducting research and compiling information.
• Monitor deadlines and follow up with teams to ensure completion of assigned tasks.
• Manage incoming communications prioritize requests and respond on behalf of executives when appropriate.
• Support budgeting activities by tracking expenses preparing summaries and assisting with financial documentation.
• Uphold confidentiality and handle sensitive information with discretion.
• Perform additional administrative and operational duties as assigned.

Qualifications (Experience Education & Certifications Key Attributes):

Job Qualifications:

• Associate or bachelors degree preferred.
• 24 years of experience in administrative project coordination or executive support roles.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint) and comfortable learning new software.
• Ability to work independently and proactively in a fast-paced environment.
• Strong problem-solving skills and the ability to anticipate needs.
• Professional demeanor and strong interpersonal skills.
• Experience in project coordination executive support or related roles preferred.

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex race color age national origin religion physical and mental disability genetic information marital status sexual orientation gender identity/assignment citizenship pregnancy or maternity protected veteran status or any other status prohibited by applicable national federal state or local law. Pave America and its companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background compliance with OFCCP requirements we invite applicants to voluntarily self-identify their gender race and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.

Required Experience:

Unclear Seniority

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